The Evil Geniuses (EG) LLC California Privacy Policy
Last modified: December 20, 2022
Introduction This The Evil Geniuses (EG) LLC California Privacy Policy (the “Privacy Policy”) describes the policies and procedures on the collection, use and disclosure of your information relating to your employment (or candidacy for employment) with The Evil Geniuses (EG) LLC (“Evil Geniuses”), and informs you about your privacy rights under the California Privacy Rights Act (“CPRA”) as a California employee (or candidate for employment) with Evil Geniuses.Scope, Interpretation and Definitions
Scope
This Privacy Policy applies solely to natural persons residing in California who are employees of, or candidates for employment with, Evil Geniuses (collectively, “Employees/Candidates”), and does not apply to businesses, other corporate entities, or individuals, employees or candidates living elsewhere.Interpretation
The words of which the initial letter is capitalized have meanings defined under the following conditions. The following definitions shall have the same meaning regardless of whether they appear in singular or in plural.Definitions
For the purposes of this Privacy Policy:- Account means a unique account created for you to access our Systems or parts of our Systems.
- Company (also referred to “We”, “Us” or “Our” in this Privacy Policy) refers to The Evil Geniuses (EG) LLC, principally located at 400 2nd Avenue West, Seattle, WA 98119.
- Contractor means a party to whom the Company makes available an employee/candidate’s Personal Information for a business purpose related to your Employment (or prospective employment, in the case of candidates), pursuant to a written contract with the Company.
- Cookies are small files that are placed on your computer, mobile device or any other device by a website, containing the details of your browsing history on that website among its many uses.
- Device means any device that can access the Company’s systems, such as a computer, a cell phone or a digital tablet.
- Employee/Candidate (also referred to as “You” in this Privacy Policy) means an individual who is a California resident and an employee or candidate for employment with the Company.
- Employment means your employment, or candidacy for employment, with the Company as a resident of California.
- Personal Information is any information that relates to an identified or identifiable individual. Personal information includes, but is not limited to, the following:
- Name;
- Alias;
- Protected characteristics;
- Biometric information;
- Geolocation data;
- Postal address;
- Unique personal identifier;
- Online identifier;
- IP address;
- Audio, electronic, visual, thermal or similar information;
- Personal email address;
- Account name;
- Social Security number;
- Driver’s license number;
- Passport number;
- Signature;
- Physical characteristics or description;
- Personal telephone number;
- State identification card number;
- Insurance policy number;
- Bank account number, credit card number, debit card number, or any other financial information;
- Medical information;
- Health insurance information;
- Employment history;
- Education history; and
- Sensitive Personal Information (defined below).
- Sensitive Personal Information is a subset of Personal Information that requires greater security protections and standards of care in handling. It is generally understood as information that if lost, compromised, or disclosed, could result in substantial harm, embarrassment, inconvenience, or unfairness to an individual. Sensitive Personal Information includes, but is not limited to, the following:
- Social Security number;
- driver’s license number;
- passport number;
- financial account and payment card information;
- geolocation data;
- biometric information;
- Race;
- Ethnicity;
- Religion;
- union membership;
- private personal communications; and
- sex life or sexual orientation;
- Service Provider means any party who receives, collects, uses Personal Information on behalf of the Company. It usually refers to vendors or individuals hired by the Company to perform Human Resources-related functions related to your Employment.
- Systems refers to the Company’s proprietary systems, including, but not limited to, the Company’s Information Technology (IT) systems, Human Resources Information Systems (HRIS), the Company’s external website(s) and Company’s intranet site(s).
- Third Party means any party who receives, collects, or uses Personal Information from the Company, who is not a Service Provider or Contractor, and whose purpose regarding your Personal Information is not to perform an HR-related function related to your Employment (or prospective employment, in the case of candidates).
- Website refers to Evil Geniuses’ website, accessible from www.evilgeniuses.gg.
Your Rights Under the CPRA
Right to Know
You have the right to know, free of charge, and for 12 months following the collection of your Personal Information:- The categories of personal information collected;
- Specific pieces of personal information collected;
- The categories of sources from which we collected personal information;
- The purposes for which we use the personal information;
- The categories of Third Parties with whom we share the personal information; and
- The categories of Personal Information that we sell or disclose to Third Parties.
Right to Correct
In certain circumstances, you have the right to request correction of any inaccurate Personal Information as maintained by us. Upon verifying the validity of your Right to Correct request, we will use commercially reasonable efforts to correct your Personal Information as directed, considering the nature of the Personal Information and the purposes of maintaining your Personal Information.Right to Delete
In certain circumstances, you have the right to request deletion of your Personal Information as collected by us. Upon verifying the validity of your Right to Delete request, we will use commercially reasonable efforts to delete your Personal Information from our records, and instruct any Service Providers, Contractors or Third Parties to delete your Personal Information, if applicable.Right to Opt-out of Sale or Share
You have the right to opt out of the sale or sharing of your Personal Information to a Third Party. However, as of the date of this Privacy Policy, the Company does not sell or share Personal Information to Third Parties within the meaning of the CPRA.Right to Limit Use and Disclosure of Sensitive Personal Information
You have the right to limit the use and disclosure of Sensitive Personal Information if it was collected to infer characteristics about you as an Employee/Candidate. However, as of the date of this Privacy Policy, the Company does not collect Sensitive Personal Information to infer characteristics about Employees/Candidates.Right to Non-Discrimination
You have the right to protection from discrimination or retaliation for exercising your rights under the CPRA.Exercising Your Rights
In order to exercise any of your rights under the CPRA, you may contact us using either of the following methods:- By email: CPRArequests@evilgeniuses.gg
- By toll-free phone number: 425-224-3787
Collection and Use of Your Personal Information
Categories of Personal Information Collected
The Personal Information we collect during, or in anticipation of, your Employment may include, but is not limited to, the following categories:- Name;
- Protected characteristics (race, sex, age, etc.);
- Biometric information;
- Postal address;
- Unique personal identifier (driver’s license number, passport number, etc.);
- IP Address;
- Audio, electronic, visual, thermal, olfactory or similar information (digital photos, etc.);
- Personal email address;
- Account name;
- Social Security number;
- Driver’s license number;
- Passport number;
- Signature;
- Personal telephone number;
- State identification card number;
- Bank account number, credit card number, debit card number, or any other financial information;
- Medical information;
- Health insurance information
- Employment history;
- Education history;
- Other Personal Information that may be contained in correspondence and documents which you may provide to us; and/or
- Information we obtain from our Information Technology (IT) and communications monitoring.
How Your Personal Information is Collected
We collect most Personal Information directly from you. However, we may also collect Personal Information from the following sources:- Publicly accessible sources;
- Directly from a Service Provider for background checks or due diligence providers;
- Our Website, or through the use of Cookies;
- Our Company Systems, including Information Technology (IT) systems, Human Resources Information Systems (HRIS), the Company’s external website(s) and Company’s intranet site(s).
- Door entry systems and reception logs; and/or
- CCTV and access control systems.
Use of Your Personal Information
The Company may use your Personal Information for the following purposes:- To perform HR-related functions: related to your Employment.
- To manage your Account: to manage your registration as a user of the Company’s Systems. The Personal Information you provide can give you access to different functionalities of the Systems that are available to you as a registered user.
- To contact you: To communicate with you by email, telephone calls, SMS, or other equivalent forms of electronic communication related to your Employment.
- To manage your requests: To attend and manage your requests to us under this Privacy Policy.
- For business transfers: We may use your information to evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Information held by us is among the assets transferred (or to be transferred).
- To comply with the law: We may collect, use and disclose your Personal Information in order to comply with all applicable federal and state laws and regulations.
- For other purposes: We may use your information for other purposes, such as data analysis, identifying usage trends, and to evaluate and improve our Systems, products, services, marketing and your Employment.
Sharing of your Personal Information
We may share your Personal Information in the following situations:- With Service Providers: We may share your Personal Information with Service Providers to perform HR-related functions related to your Employment.
- For business transfers: We may share or transfer your Personal Information in connection with, or during negotiations of, any merger, sale of Company assets, financing, or acquisition of all or a portion of our business to another company.
- With affiliates: We may share your information with our affiliates, in which case we will require those affiliates to comply with this Privacy Policy. Affiliates include our parent company and any other subsidiaries, joint venture partners or other companies that we control or that are under common control with us.
- With other users: If you share Personal Information or otherwise interact with the Company’s external website(s) and/or Company’s intranet site(s), then such information may be viewed by and shared with all users of said sites.
- With your consent: We may disclose your Personal Information for any other purpose with your consent.
Disclosure of Your Personal Information
We may disclose your Personal Information under the following circumstances:- Business Transactions: If the Company is involved in a merger, acquisition or asset sale, your Personal Information may be transferred. We will provide notice before your Personal Information is transferred and becomes subject to a different privacy policy.
- Law enforcement: Under certain circumstances, the Company may be required to disclose your Personal Information if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).
- Other legal requirements: The Company may disclose your Personal Information in the good faith belief that such action is necessary to:
- Comply with a legal obligation;
- Protect and defend the rights or property of the Company;
- Prevent or investigate possible wrongdoing in connection with your Employment;
- Protect the personal safety of employees, users of Company Systems, or the public; and/or Protect against legal liability.